Door Permission Worksheet for Property Teams

A door permission worksheet helps a property team describe who needs access before it considers readers or credentials. Start with work roles and daily routes. Clear permission records make a later design discussion more useful and help staff identify gaps in their current process.

List doors by purpose

Give each controlled entrance a clear name that staff recognize. Record whether it serves employees, deliveries, visitors, or a restricted work area. Next, note the normal opening hours and the person responsible for that entrance. Include shared doors between tenants or departments. A floor plan can clarify relationships that a list of hardware models cannot explain.

Describe roles and exceptions

Build groups around actual duties, such as receiving staff, cleaners, managers, and temporary contractors. For each group, list the doors and times it needs. Then record exceptions separately. An occasional late delivery should have a defined approval process rather than a permanent expansion of every employee permission. Ask department owners to review the proposed groups before any change.

Plan the account lifecycle

Identify who requests access, who approves it, and who applies the change. Include transfers between departments as well as new starters and departures. Record how a lost credential is reported and how temporary permissions expire. Also consider who can review activity and administer accounts. Those administrative rights deserve their own approval process and periodic review.

Review the door permission worksheet

Use a small set of everyday examples to check your worksheet. Can a cleaner reach the intended area at the scheduled time? Who handles a visitor outside reception hours? What happens when the usual administrator is absent? Finally, record any door condition or emergency-exit question for a qualified review. A permission worksheet describes operating needs; it does not establish that a door or locking arrangement meets every applicable requirement. Keep the approved version and review it after staffing or occupancy changes.